Mary’s X Files, April 2018

Quit Apps on Mac to Save System Resources
It’s not good to have too many apps open at once as they may cause your Mac to run sluggishly as they compete for system resources. Simply clicking on the red dot in the top-left corner of an app window won’t work either as it won’t completely close down the app. The only way to be sure that an app is closed is by clicking on the app menu and choosing ‘Quit’ – or by using the “Command+Q” shortcut.

Close Windows on Mac to Clean up
Your Mac desktop can be a hellish place if you have lots of apps open as the resulting windows will be strewn acrss your screen, making it hard to find what you want. By using the “Command+W” shortcut you will instantly close whatever active window you are using. If you want to go one better, you can press “Alt+Command+W” to close all of the windows relating to the currently active app (including Finder).

Discover New Siri Commands on the Mac
1. Open Siri – Click on the Siri icon in the top-right corner of your Mac display to open the small Siri console that will instantly start listening out for commands (only on MacOS Sierra, and later).

2. Delay or Click – Now you can either say nothing and wait for a second or two, or you can click on the ‘?’ icon to bring up a menu of typical things that you can ask Siri.

3. Pick a Topic – Click on an app category, such as ‘System Preferences’ and you will then be presented with a selection of things that you can ask Siri relating to them.

Instantly Update on iOS
If you only have a modest number of apps installed on your iOS device, then you may want updates to be installed automatically as soon as they become available. This is done easily by going to you Settings app…

1. Go to Settings – Launch your Settings app and then scroll down through the various sections. You will see a category called ‘iTunes & App Store’ – tap it to adjust the options within.

2. Enable Updates – Under the ‘Automatic Downloads’ section, turn on ‘Updates’ and then they will download and install without you having to lift a finger as soon as they are released.

3. Don’t Use your Data – If you enable the Updates option, then make sure you also check that the ‘Use Mobile Data’ option is turned off so that auto downloads don’t eat into your phone’s data plan.

Updating All of your Mac Apps
The principles of updating apps remains the same on Mac, although the way to do so is slightly different. Here we show you how to manually update your apps or get it done behind the scenes automatically.

1. The Manual Way – Launch the App Store app and then click on the ‘Updates’ option at the top of the interface. Any app updates will be listed here so click on the ‘Update’ button next to any app you want.

2. Do it Automatically – To automatically update your apps, go to System Preferences>App Store, click on the padlock in the lower-left corner and then enter your administator’s password.

3. Tick the Right Boxes – You can now tick the boxes, as required, that relate to the updates. For example, ticking ‘Install App Updates’ will ensure that updates will be installed as soon as they come out.

Betty’s Bookmarks, April 2018
Here’s some interesting information if you’re a Chrome user and maybe even if you’re not. Submitted by Jerry Brasseur (SMUG).–mac-45367
Excellent information on caring for your Mac’s battery. Submitted by Jerry Brasseur (SMUG).
David A Cox video – Clean & Protect Your Mac.
David A Cox video – Clean Up Your iPhone or iPad IN UNDER 10 MINUTES.
New iPad on your wish list? Watch this video.
New Apple updates for you and MUST READ articles to update your knowledge.
Do you have this question – how much storage space do I have on my hard drive? Here’s how you find out.

Mary’s X Files, March 2018

Instantly See your History in Safari on iPhone
To drill down to see all of the pages that you accessed to get to the current tab, simply hold down the back (<) button. Your history up to that point will then be displayed.

Quickly Add a Bookmark in Safari on iPhone
Long gone are the days of having to tap the Share button in order to add a new bookmark. Now you can simply long-press on the bookmarks button for this option.

Rename Multiple Files in Batches on the Mac
1. Highlight and Select
Select multiple files in a Finder window and then right-click to see further options. Click ‘Rename x items’ and a smaller panel will appear with options to select from.

2. Experiment a Little
You can now replace specific text in each file name to make them searchable or even change the format so that they can be processed as a single batch.

3. File Management
Once you have changed the file names as a batch, you can now right-click and select ‘New Folder with Selection…’ to create a fully renamed batch of files to work on.

Customize your Dock in Mac OS
Unlike your iOS devices, your Mac Dock has its own dedicated settings in System Preferences. By going there, you will be able to adjust the size, the magnification of the app icons and much more to make it your own.

1. Open System Preferences
Go to System Preferences>Dock and then click and hold on the Size slider to adjust the size of the Dock as it appears on your desktop. You can also click to magnify the app icons.

2. Dock Positioning
You can actually position the Dock where you want on your desktop, such as the side — simply click ‘Left’, ‘Bottom’ or ‘Right’ and the dock will be placed accordingly.

3. Special Effects
Other options apply to the effects that occur when you minimise windows to the Dock ‘Scale’ or ‘Genie’) or open apps from the Dock. You can also hide the Dock when not in use.

Speed up your Mac
1. Update your Apps
Outdated apps in newer operating systems can prove to be glitchy and sluggish, so launch the App Store, click on ‘Updates’ and update every app that you can.

2. Check Activity Monitor
Launch Activity Monitor, select View>Windowed Processes and click on ‘CPU’ to check the biggest drainers on your Mac and consider quitting anything you don’t need.

3. Check Energy
If you are using a laptop, while in Activity Monitor, click on ‘Energy’ to see which apps drain the most energy from your battery. If power is getting short, close unused apps.

4. Turn Off Startup Items
Your Mac may be sluggish due to an array of open apps that booted up at startup. Got to System Preferences>Users & Groups, click on your name and click on ‘Login Items’.

5. Disable Apps
Within the same ‘Users & Groups’ preference, if you see apps that don’t need to be open, click on the padlock icon and enter your administrator’s password, click on the app name and then click on ‘-’ underneath.

6. Disable Visual Effects
The MacOS has visual effects that slow down older Macs when running the latest operating systems. Go to System Preferences>Dock and uncheck boxes such as ‘Magnification’.

Manage your Mac Using Siri on MacOS
Diving into Settings and clicking a few options is not a huge hardship, but it may seem so after you have used Siri to perform the same actions. You can ask Siri to interact with many parts of your Mac and the results are quite surprising when you first try to use them.

Betty’s Bookmarks, March 2018
Bad Apple column on TidBITS initiated after an iCloud Photo Library problem. This column is meant to alert Apple to a problem/situation that Apple should change. Watch for more from this Watchdog in the future.
Here’s a tip you will appreciate. Learn how to switch bluetooth devices in Control Center with iOS 11. Submitted by Dale Stephan (MIAMUG).
Safari’s Reading List is the BEST! Make sure your settings allow you to read offline.
Interested in setting up a Gmail account? Here are step-by-step directions that will direct you through the process.
Merging a PDF document has changed with High Sierra and it’s better. Take a look at how easy it is.
Be alert and be aware of the possibility that just because you receive an email from Apple – that email may not actually be from Apple. Make sure you read this information.
I attended an OLLI class and came away with good information about scams etc. that invade our lives. Above are some websites I collected at the meeting.
Ever wonder how you get phone calls from a local number and it’s really NOT!

Mary’s X Files, February 2018

How to Close All of Your Safari Tabs at Once on iPhone or iPad
There are some iOS gestures and tricks that have been around forever, but remain relatively hidden because they’re hard to find unless you know about them. Closing all of the tabs in your Safari browser on an iOS device is one such trick — it’s simple if you know how to do it, but it’s a gesture you might not know exists. Subscribe to the MacRumors YouTube channel for more videos.

Here’s how to do it:

Open up Safari.

Long press on the “Tabs” icon denoted by two squares. On iPhones, it’s at the bottom of the browser in portrait mode or at the top in landscape mode. On the iPad, it’s at the top.

Select Close All Tabs.

Alternatively, you can single tap on the Tabs icon to bring up the browser window view, and then long press on “Done” to bring up the same “Close All Tabs” interface.

That’s all there is to it. Safari will let you know how many tabs are currently open, and it will close each and every one after the Close All Tabs option is tapped.

Because it’s so easy to open a new tab when browsing without meaning to on an iOS device, the Close All Tabs option is super handy for getting rid of all those open browser windows in one quick go.

Search a Web Page in iOS
In Safari on iOS, there are two ways to search a web page for a specific word or phrase. One method is quicker than the other, although neither is necessarily immediately obvious.

The first way involves tapping the Share icon (the square with an arrow pointing out of it), sliding your finger left along the bottom column, and tapping the Find on Page button, indicated by a magnifying glass. Start typing what you’re looking for, and your search results will be returned automatically.

The second, faster method is to type your search term straight into Safari’s address bar and then tap the On This Page option at the bottom of the suggestion list, after which you’ll be able to tap through each occurrence of the term on the current page.

Rename Multiple Files
I have heard that it is possible to rename multiple files in batches on my Mac. How is this done?

1. Highlight and select Select multiple files in a Finder window and then right-click to see further options. Click ‘Rename x items’ and a smaller panel will appear with options to select from.

2. Experiment a little: You can now replace specific text in each file name to make them searchable or even change the format so that they can be processed as a single batch.

3. File management: Once you have changed the file names as a batch you can now right-click and select ‘New Folder with Selection…’ to create a fully renamed batch of files to work on.

Manage Storage in High Sierra
From the macOS desktop, click on the Apple menu (the logo in the top-left) and choose ‘About This Mac’.

When the Overview window appears, click on the ‘Storage’ tab and you will be able to see exactly how much storage space you have on your Mac.

Click on ‘Manage’ button and you will see a further range of options to help you free up space and maximise your Mac’s storage space, such as moving all of your photos into iCloud.

Merging Windows in MacOS
I often keep far too many windows open on my Mac desktop. Is there a way to keep it relatively uncluttered while still having access to all of my numerous open windows?

There is a very clever, very hidden tip for doing just that! If your desktop becomes horrendously congested with open windows, click on the ‘Windows’ option in the Finder menu bar and then you will see an option called ‘Merge Windows’. Select this and all of
your open windows will be merged into one.

You can still access the windows that you need from the remaining open one simply by clicking on the tabs at the top of the window. It’s a great way to free up some much- needed desktop space to continue working.

Betty’s Bookmarks, February 2018
Complete guide to the iPhone X. This tutorial was used by Doug Leng in his presentation at the January MIAMUG meeting.
You’ll find plenty of short video tutorials here for you. Some may be new and others may be review.
Learn how to use Emergency SOS on your iPhone. Very important for everyone to be very familiar with this feature.
This information is more than helpful. Find out how to remotely help someone or receive help for your iPhone, iPad and Mac. Submitted by Mary Nesset (SMUG & MIAMUG).
This is mega helpful! View App Store and iTunes Purchase History from your iPhone or iPad. Step by step directions here. Easy to keep track of your subscriptions also.
How about a learning project this winter? How about creating of Keynote Presentation? Learn how to export it to Powerpoint (if you still have a Windows friend) or PDF or HTML. Have fun showing off your expertise to your friends and family.
Have Apple Watch. Must Travel. Here are the best Apple Watch Travel Apps. Bon Voyage!
Air Pods and Apple TV! What a great combo. Find out how to pair them here. Then watch away!
Here is a valuable procedure you may have the need to use at some point. Example: you have a new phone and want the contents of old phone transferred. Do it yourself!

Mary’s X Files, January 2018

Using Split View on iPad
The iPad was the device that benefited most from the iOS 11 update as advancements were made to the touchscreen interface to make it more akin to a laptop. Here we show you how to use Split View from the Dock.

1. Drag and drop — Press and hold on an app icon in your Dock and then drag it up to the far-left on the main home screen. A black area will appear for you to drop it into, after which it will fill half the screen.

2. Drag a second app icon — Keeping the first open app in place with one finger, you can then drag a second app up to fill the vacant space on the right, after which both apps can be viewed side by side.

3. Make adjustments — If you want to adjust how much space each app gets on your screen, simply press and hold on the screen divider and then drag it left or right. It’s a fabulously intuitive system.

Lesser Known SIRI Tricks on the Mac
Siri on the Mac can be a hugely advantageous feature if you use your Mac a lot. It enables you to quickly check for answers to questions and to effectively have access to all of the information the internet has to offer. Here are a few examples:

1. Access system information — Siri is also embedded in a Mac in a way which means that it has access to the system data you need. You can ask how much storage you have left on your Mac and even how much iCloud space you have available. The results are presented in an instant.

2. Manage your Mac — Diving into Settings and clicking a few options is not a huge hardship, but it may seem so after you have used Siri to perform the same actions. You can ask Siri to interact with many parts of your Mac and the results are quite surprising when you first try to use them.

3. What’s that song? — Siri can offer the same benefits as Shazam on a Mac without the need to even have
the app installed. If a song is playing in the background you can ask Siri, “What is this song?” and your Mac microphone will listen and then magically present all of the details you need.

4. Save media results — If you ask Siri to display images of an object or an animal, you will be given a set of results derived from a standard internet search. You can then click on any image and drag it to the Notes app or many other apps and use it for your own purposes. Very clever integration.

5. Search for tweets — Provided you have a Twitter account linked in macOS you will be able to ask Siri to search for tweets by a user name or look for those related to a particular subject. It is much more efficient than using Twitter directly. An excellent feature.

Using the Cloud — Optimize Mac Storage
The days of new Macs having way more storage than their predecessors are over – a problem if you have a lot of media. iCloud Drive provides a solution: in System Preferences>iCloud, click on iCloud Drive’s Options button and turn on Optimise Mac Storage. Older documents are offloaded to iCloud when storage space is needed.

Optimize Your Mac Input Devices
1. Use Spotlight — Sure, you can launch apps on your Mac by clicking icons in the Applications folder or Dock. But it’s often faster to press Command+Space to fire up Spotlight, type a few letters, and use the arrow keys to open what’s selected.

2. Understand your trackpad — The Trackpad pane in System Preferences offers three tabs full of options. Tracking speed is worth increasing, but also turn on ‘Tap to click’, so you tap lightly to select items on your Mac, rather than having to press.

3. Adjust your keyboard — In System Preferences, the Keyboard pane has options for fine-tuning how your keyboard works with your Mac, including defining new keyboard shortcuts, and creating text replacements.

4. Explore your mouse options — Whatever mouse you’re currently using, the Mouse pane of the System Preferences provides settings to change how it works. Tracking speed is perhaps the most important. Ramp it up to the maximum you feel comfortable with.

Betty’s Bookmarks, January 2018
Heads up everyone! Read about the Apple offer to replace the battery of iPhone 6 or later. So if you’re experiencing battery capacity problems this will help you out. Normally a battery replacement costs $79. The offer will cost you $29.
Here’s some good information for you. This article will provide you all you need to know about exchanging or repairing your Apple product.
Lots of iOS 11 information here and then even more.
Learn about iTunes Match and what happens if you cancel your subscription.
Keep learning more about Time Machine here.
Wintertime is a good time for delving into a topic. Here’s iCloud: The ultimate guide. Knock yourself out!
Take some time to watch this iCloud tutorial.
This is a short tutorial featuring Mac OS High Sierra. If you’re waiting to install, watch this first.

Mary’s X Files, December 2017

Green Button Action in Current MacOS’s
Clicking on the green button in the top-left corner of any window will now make it full-screen, but holding Alt/Opt and clicking it will bring back the old maximize option.

Shared iCloud Storage in MacOS High Sierra
Got cloud storage to spare? Then share it with your family. As many of us will have discovered, the free 5GB iCloud space allocation doesn’t go very far, but if you pay extra for additional space then you may find that you hardly make a dent in it. However, in the High Sierra update you can put spare iCloud space to good use by sharing it with family members. Here’s how.

1. Manage Family — Provided you have already set up Family Sharing on your Mac, go to System Preferences>iCloud and then click on the ‘Manage Family’ option underneath your profile picture.

2. Apps and services — You can add family members by clicking the ‘+’ icon in the left column, but for now, click on ‘My Apps & Services’ at the top and you will see sections including ‘Purchase Sharing’, ‘Apple Music’ and ‘iCloud Storage’.

3. State sharing — Click on the ‘iCloud Storage’ option and you will see the option to ‘Start Sharing’. Click on this and all of your connected family members will be able to share your iCloud storage plan.

How to share contacts with iMessage on iPhone or iPad
Sharing contact information with friends has never been easier than with iMessage.

Launch the Contacts app. On the iPhone you can alternately use the Phone app if you’d prefer. Find and tap the Contact you’d like to share. Now tap on Share Contact towards the bottom.

Tap on Messages.Type the name of the person you’d like to share it with and select them. Now tap Send.

You’ve successfully sent a contact with iMessage! Way more efficient than copying and pasting a phone number, eh?

How to share Location with iMessage on iPhone or iPad
If a friend or family member is coming to meet you, you might want to send your current location so they can quickly and easily get to exactly where you are.

Launch the Messages app. Tap on the conversation in which you’d like to send your location. Tap on the Information button in the upper right hand corner. Tap on Send My Current Location.

The person on the other end will be able to see where you are and even tap to get directions.

How to create a Reminder in a specific List with Siri
If you have multiple lists in Reminders, like a packing list, a party list, etc. you can tell Siri to create a to-do item specifically for one of those lists.

1. Say “Hey, Siri” or press and hold down the Home button to activate Siri.

2. Say aloud what you want to be reminded about and in which List you want it to go. For example: “Add milk to grocery shopping list.”

3. Tap Remove to cancel the Reminder.

The Reminder will then be placed in the List you specified.

How to create a time-based reminder with Siri
One of the easiest things to do with Siri is have it set up a quick Reminder. Siri is so quick, in fact, it’s almost always faster to use Siri than to tap your way through the Reminders app.

1. Say “Hey, Siri”" or press and hold down the Home button to activate Siri.

2. Say aloud what you want to be reminded about, and when. For example: “Remind me to call Leanna at 9pm.”

3. Tap Remove to cancel the reminder.

The Reminder will go into the default Reminders list. This will be “Reminders” or whichever list you set as the default list in Settings.

Betty’s Bookmarks, December 2017
Don’t reach for your dictionary or even your dictionary app. Ask Siri…to spell…
Submitted by Mary Nesset (SMUG & MIAMUG).
Watch this video tutorial and never let your Downloads folder get the best of you again.
You may indeed have some iPhone bad habits. Read this article and see what changes you need to make. Submitted by Jerry Brasseur (SMUG).
Learn how to add more keyboards and use them efficiently on your iPhone. Submitted by Dale Stephan (MIAMUG).
Take a look at the channel of ScreencastsOnline. Lots to learn here.
Watch entire meetings of MacGroup Detroit.
Here are 2 tutorials for Fantastical 2 (part 1 & 2). This is a terrific app for your Mac and your iPhone and iPad.
David A. Cox recently posted this tutorial on to help you learn and use 1Password.
Learn local! Here’s a member’s website that you need to look at. Lots to learn from Dana Haynes.