Mary’s X Files, April 2014

How to enable multiple dictionaries in the define feature on your iPhone and iPad
The Define option in the iPhone and iPad text selector popup gives you dictionary definitions for most common words. It’s convenient because it can be accessed in only a couple of taps. But what if you’re in England and the U.S. dictionary keeps coming up? What if you also speak Italian or Japanese or Chinese and want to access those definitions as well? What if you’re traveling and want access to French? Luckily, iOS makes it easy to add and manage additional dictionaries so you can have the languages you want right where you want them!

1. Hold down on the word you’d like to define.
2. Tap on Define in the popup menu.
3. Tap on Manage in the bottom left hand corner of the Define section.
4. Tap on the Cloud icon to the right of the dictionaries you’d like to download.

Now try defining a word again and you should see all the dictionaries you have installed in iOS now.

That’s all there is to it. If you ever want to remove a dictionary just tap the “x” next to the dictionary name.

How to use a Bluetooth keyboard with your Apple TV
Typing in characters with the little [silver remote] that comes with the Apple TV can be painful. While the Remote app can help ease the pain, nothing beats a full blown keyboard when it comes to typing. As it happens, you can use a Bluetooth keyboard with your Apple TV. Here’s how to pair them:

Before beginning, keep in mind that not all Bluetooth keyboards will work. Most will but some keys may not function if they don’t use Apple’s layout. Mostly all Apple wireless Bluetooth keyboards should work just fine.

1. Make sure your keyboard is On and Discoverable.
2. Click on Settings from the main menu of your Apple TV.
3. Now click on General.
4. Now choose Bluetooth.
5. Your Apple TV should find your keyboard. Click on it in the list of Bluetooth devices your Apple TV finds.
6. A four-digit code should appear on the screen of your TV. Enter it on your keyboard.
7. If the pairing was successful, you should now see the word Connected next to your keyboard in the Bluetooth menu of your Apple TV.

That’s all there is to it! You should now be able to use your Bluetooth keyboard with your Apple TV.

Paste an address and Contacts will parse it
I’m not sure how long this has been the case, but if you copy an address, say from a web site, and paste it into the first address field (street) in Contacts, Contacts will parse appropriately.

For example, try:
1234 Easy St
Pleasantville, CA 43402

When pasted into Contacts it will correctly place the City, State and Zip into the appropriate fields.

5 iPhone speaker amplifiers that you already own
The speakers on the iPhone are fine for text tones and chirps from Angry Birds, but they don’t really fit the bill for high-quality music. If you don’t have your headphones handy but still want to rock out to some booming tunes, give these household objects a try. They work like a megaphone for your music, and you’ll be surprised by how much better your iPhone can sound.

A Mug
The old standby, tossing your iPhone in a mug is the most common way people add some muscle to their iPhone’s speakers. It’s handy, and you probably have one on your desk right now.

A Measuring Cup
Thick glass measuring cups are just as good, if not better than a simple coffee mug. The plastic versions don’t work nearly as well, so don’t bother with those.

Anything Ceramic
Ceramic pottery — like an unused vase or planter — will give add some serious “boom.” You want to make sure the object you’re using is at least as tall as your iPhone, as the effects aren’t nearly as noticeable in a shallow bowl or dish.

A Pringles Can
Don’t toss that snack sleeve out once you’ve enjoyed its tasty contents, just slide your iPhone in and enjoy the sweet sounds of louder, more crisp musical notes.

A Drawer
If you’re really in a bind and don’t have any of the above objects within reach, you may still be able to give your iPhone some amplification by using an empty drawer. Smaller drawers work better, and you’ll want to make sure it’s only open about half way. Oh, and don’t try this if you have a bunch of junk in the drawer, because it’ll kill any positive effects.

Mary’s X Files, March 2014

How to change what day your week starts on in the Calendar app for iPhone and iPad
While most of us consider Sunday as the official start of the week, there are lots of reasons some people would want the Calendar app to show differently. Whether you work a different schedule or just want to group your weekends together, the Calendar app can be changed to reflect whatever you’d like. Here’s how:

1. Launch the Settings app on your iPhone or iPad.
2. Scroll down and tap on Mail, Contacts, Calendars.
3. Under the Calendars section, tap on Start Week On.
4. Here you can change the day of the week your calendar starts on.

That’s it. Now just relaunch the iOS Calendar app to see the changes. The start of the week will now reflect the day you chose.

Tagging Items in the Finder (Mavericks)
Tags were a touted feature of Mavericks, allowing you to tag nearly any file across OS X for later reference. Tagging existing items in the Finder is fairly easy. Simply right-click an item (or use the Get Info panel), and select “Tags.” In this popup, you can see existing tags, or type in a new one to assign that tag to the file in question.

A PDF alignment trick so perfect, you’ll wish you’d thought of it yourself
When reading a PDF document in Preview, you may have discovered how hard it is to hand-adjust a page’s zoom and contents to provide a page-at-a-time display. The screenshot to the right shows how there’s almost always either clipping or a bit of the next page to worry about.

Don’t work so hard to manipulate your window. Use a few handy built-in features to better improve your reading experience.

  • Show just one page. Select View > Single Page (Command-2) to show just one page, perfectly centered, at a time. You can return to continuous scroll at any time by selecting the View > Continuous Scroll (Command-1) option.
  • Zoom each page to fit the window. Enable View > Zoom to Fit (Command-9) to ensure that the page expands as much as possible to fit the current window size. Now, instead of using the zoom-in and zoom-out options, you can just resize the window and the page size will follow suit.
  • View a page-by-page table of contents. For quick page navigation, enable an in-window contents display by selecting View > Thumbnails (Command-Option-2). A column of previews appears to the side of the page letting you move to the exact location you wish.

The first and third of these features are also available directly from the View pop-up that appears by default at the left of the window’s toolbar. The location of this feature, which looks like a rectangle with a line and two dots on the left, may vary on your specific installation because Preview allows you to customize the toolbar.

How to change settings on your iPhone or iPad with Siri on iOS 7
You can control general settings like Bluetooth, WiFi, and Airplane mode by hopping into the Settings app on your iPhone or iPad, or through Control Center. But why if you can just ask Siri to enable or disable a setting for you? Here’s how:

1. Launch Siri by pressing down and holding the Home button on your iPhone or iPad running iOS 7 or higher.
2. Say something like Disable WiFi or Turn on Airplane Mode.
3. Wait for Siri to understand what you said and disable or enable the setting in question.

That’s all there is to it! Currently you can ask Siri to control Airplane Mode, Do Not Disturb, WiFi, Bluetooth, Rotation Lock, screen brightness, and volume. You can also of course ask Siri to launch any app you have installed too.

Using Flags in Mail for organization
Organizing your e-mail can be difficult. There are Smart Mailboxes, of course, but what if you would like more arbitrary control?

Apple’s Mail app includes seven flags of indifferent colors (a bit like the old Finder labels, ahem). But what if you can’t remember what each color represents? Once you have flagged a message with a given flag, you will see a mailbox for it appear under Flagged. Click on the triangle next to Flagged to see the mailbox associated with each Flag.

Each of the mailboxes may then be renamed by right-clicking on it. The new name for the flag will now appear everywhere that the flag’s name appears.

Betty’s Bookmarks, April 2014
How to use Do-Not-Disturb to help you stay focused (Mavericks).
VERY complete review of iOS 7.1. Don’t miss any of it. Submitted by Mary Nesset (SMUG and MIAMUG).
More good information on iOS 7.1. Submitted by Mary Nesset (SMUG and MIAMUG).
Out of storage on your iPhone or iPad? You need to read this.
Here’s a introduction for you to 25 iPad apps. Make sure you check them all out. There’s also a link to 15 FREE iPad games.
Troubleshooting tip for you if you have a broken power button.
This is a neat trick for you to use on your iPhone (or iPad). Try it! Hide/conceal from prying eyes.
Have you wondered what is causing your MacBook battery to drain so quickly. For answers, read this and learn to use the Activity Monitor app.
This site was created following the closure of MacFixIt. It’s in the beginning stages but new articles are posted each day. Keep it handy for info when you need to use, troubleshoot and repair your Mac. Submitted by Jerry Brasseur (SMUG).
Preview is a great document viewer that is installed on your Mac. Get to know what it is. Here’s a tip that allows you to move pages between PDF documents.

Betty’s Bookmarks, March 2014
We’re all in the process of getting used to using Mavericks. Don’t forget the HELP that is at your fingertips in the Help Center. Submitted by Mary Nesset (SMUG and MIAMUG).
Have you ever tried to empty Trash and some files just don’t obey. Read about a solution here. While you’re on this site you’ll find many other useful tips.
Here’s another site helping us with the complaint – Why does my iPhone battery die so fast?
Submitted by Gloria Groll (SMUG).
This is an interesting article regarding your Mac’s performance. See what’s fact and what’s fiction.
Are you wondering how to watch a movie from your computer on AppleTV – find out here!
Having trouble with Mail and Gmail since you installed Mavericks? Check out the info here.
Save time by creating your own keyboard shortcuts. It’s a simple process and you’ll enjoy the extra time in your day.
Most of us try to avoid Windows users, but if you can’t, learn how to share a Pages file with them.
This question was asked at MacCamp. What should I buy – a laptop or an iPad. Read here for interesting points to consider.
The SMUG March meeting topic is ‘Backing Up’. Prepare for the discussion and be ready with information from these informative articles.

Mary’s X Files, February 2014

How to share your location using Apple Maps
If you need to tell someone where you are located and they are not familiar with local landmarks, you don’t have to fuss with a third-party app. There’s an easy way to share your coordinates using Apple’s built-in Maps application. Here’s how:

1. Open up Apple Maps on your iOS device.
2. Select the blue icon in the bottom-left corner. This will pinpoint your current location within Maps.
3. Tap on the red pushpin to bring up additional details on your location.
4. Tap on “Share” in the upper-right-hand corner.
5. Select your preferred method of sharing. You can choose from Messages, Mail, Twitter and Facebook.

How to keep people from messing with the System Preferences on your Mac
When we first set up our Macs we tweak and adjust settings to suit our own personal preferences. The worst thing in the world is when someone comes along and doesn’t respect our Mac. We’ve all experienced it from time to time. They pop into System Preferences like they own the place and start changing things like trackpad speed, display resolution, and who knows what else. We are left appalled when they’re done. Luckily, OS X has a neat little trick to keep people from doing all these terrible things. Here’s how:

1. Click on the  logo in the top left corner of your Mac and click on System Preferences.
2. In the same top menu, now click on View and then Customize.
3. The System Preferences window now should have checkmark boxes next to each item in System Preferences. Simply uncheck the ones you want to hide and click Done.

That’s all there is to it. While there isn’t any password protection for System Preferences in OS X (even though there should be), this is a neat trick that should keep anyone out that is on your computer for only a limited amount of time, unless they also know about this trick. In that case, you’re out of luck and would be better off just creating a Guest account. And remember, for some of us changing our System Preferences is just as bad as rearranging our living room furniture. Don’t do it!

The stupid power button
It used to be that if you pressed the power button your Mac, OS X would ask you if you wanted to shut down, restart or go to sleep. The default action in Mavericks changed, though, so touching the power button now causes the Mac to go to sleep right away. It’s only if you hold down the power button for several seconds that you’ll get the option to shut down, restart or sleep. Our own Ally Kazmucha explains that Apple has aligned the Mac’s power button to act more like the power button on iOS devices, but it’s a change that I find more disruptive than beneficial.

How to print captions with your iPhoto images
Import your images into iPhoto. Select the first one you wish to add a caption to and press Command-I. This produces the Info pane on the right side of the iPhoto window. Click where it reads “Add a description”… and do exactly as it asks—enter your caption. Repeat this process for each image you want to eventually print.

Enable the Desciption (caption) option.

Now select all those images and choose File > Print (Command-P). You’ll spy printer settings in the pane that appears on the right of the resulting window. In this area choose “Contact Sheet”. Adjust the Columns slider so that you see two columns. This should accommodate four images on the page.

Click on the Captions button at the bottom of the pane and in the Contact Sheet Captions window that appears enabled the Description option and disable any other options. You’ll see that the descriptions you added to your pictures now appear below each image. Click “OK” and then click the Print button at the bottom of the window. In the sheet that scrolls down, click on Print again and that’s exactly what should happen.

In-line Address Book (Mavericks)
Mail now includes a built-in address book lookup feature in Mavericks. Simply open the New Message window as you normally would, and notice the new plus button in the “To” field. Clicking it will open your contacts, ready for you to populate the field. Clicking on any of your contacts in this list will add that contact as a recipient.

Betty’s Bookmarks, February 2014
Here’s a useful site for the weather watcher and we know most of us are hooked on watching weather weather in MI. Submitted by Gloria Groll (SMUG).
We have been promised that our next season, which is called SPRING, will arrive sometime. And with spring comes baseball. Baseball fans PREPARE! Submitted by Lee Pavlik (SMUG & MIAMUG) and former Texas Rangers fan, currently a Tiger fan!
Happy Birthday, Mac. Enjoy the video!
This is fun. Contribute your life with Macintosh here. It’s easy and interesting. Add your story to the statistics.
Time to learn something. Get lots of good info here about your email.
This works. I did try it. Check your batteries on your remote. I had good luck using my webcam on my laptop not so much on my iPhone.
Your contacts may be begging for your attention. Learn more about contacts here.
This is a helpful article about sharing your music. Learn something you may not know about iTunes here.

Mary’s X Files, January 2014

How to use Siri to search Google instead of Bing
In spite of the fact that Apple still uses Google as the default search engine for web browser, Safari, things have changed a little with iOS7 for Siri. Siri now uses Bing as its default search engine instead of Google, which might be annoying to lots of people. There is always a way to edit that and get back to Google. Maybe
you won’t get to change that in your settings on iPhone. However, you can ask Siri to search Google. Tricky, right?

You normally hold down the Home button in order to start talking to Siri. Instead, this time you will just ask her to search Google for whatever you want to search. So, if you want to search “Top 10 Horror Movies” you should say “Google the top 10 horror movies”. It’s as simple as that! This way Siri will get the results from Google and not Bing, and all you have to do is to say “Google”.

Turn Flashlight Off
In iOS 7, suppose you trigger the flashlight via Notification Center.

After using the flashlight, you don’t have to swipe up the Control Center and tap the flashlight icon again to turn it off—no, no. There’s a simpler way.

Trigger the lock screen, and then simply touch the camera icon in the bottom right corner: The flashlight goes off.

How to find free books in the iBooks Store
The easiest place to pick up a book for your iPad or iPhone is in the iBooks Store itself. On a Mac, launch iBooks (if you don’t have it, download it for free from the App Store) and then click on iBooks Store. To the right, you’ll see a list of Quick Links. Click on Free Books.

On an iOS device, tap iBooks, tap Store, and then tap Featured at the bottom of the screen. Scroll down to Quick Links at the bottom of the page and click Free Books.

Update bluetooth service in Mavericks
~ MacOSXHints
I recently started having severely shortened battery life on my Magic Trackpad. It turns out the fix is pretty easy.

When researching the problem, I found the standard fix reported over the last few years was to “update service” in OS X’s bluetooth preferences. Looking for that option in Mavericks proved fruitless. Finally, out of desperation, I selected the option to disconnect the trackpad, then re-associated it. Immediately, the day-old batteries showed a 100% charge instead of the prior 10% and I’ve had no problems since.

OS X Mavericks: Export as PDF from the File menu
Apple’s OS X Mavericks offers more than 200 new features, many of which are overshadowed by marquee additions like Finder tags and iCloud Keychain. I’ve fallen in love with a lesser-known feature that’s already saved me lots of time: Export as PDF from the File menu.

Previously, you could convert a file to PDF by opening a Print dialog, selecting “Save as PDF” and then choosing a destination. Now it’s even easier.

Simply select “Export as PDF”… from the File menu of a supported app and presto! Instant PDF. You can even add a tag while you’re at it. Note that some apps aren’t supported. For example, the option is there in Safari, Text Edit and Mail, but not in Microsoft Word.

Viewing Power-Consuming Apps (Mavericks)
OS X Mavericks includes a way to view the most power-hungry applications currently running on your Mac. This can help you determine which applications to quit while running on battery power. When you feel that an application is using too much power, simply click on the Battery menu item in the OS X menu bar. Clicking an app under the “Apps Using Significant Energy” heading will open Activity Monitor so you can view its CPU usage.

Betty’s Bookmarks, January 2014
Saving time is good. Save lots of time by learning the usefulness of the Finder’s sidebar.
iCloud Keychain is Apple’s basic password management. If you’re not using 1Password or another password management app, you must learn about iCloud Keychain and use it. Submitted by Mary Nesset (SMUG & MIAMUG).
Here’s a method to use when a website refuses to save passwords to iCloud Keychain.
Okay, so it’s too late for a 2014 calendar but learn about making a calendar for 2015 and be ready to go.
Read about some suggestions for extending the life of your devices. Make sure you read all 4 parts to the article. Scroll down to see #2, #3 and #4.
Wouldn’t it be great to be able to add PDFs to the iBooks app. Now you can. Read on!
Great article if you or someone you know just received a new Mac from Santa.
Getting started guides for your new iPad are available at these 2 sites. You did gift yourself with one, didn’t you?

Mary’s X Files, December 2013

Show Additional Monitor Resolutions in Mavericks
Mavericks offers a lot less resolution options in the “Scaled” list than 10.8 or earlier did. This can be a particularly severe problem if the resolutions that it thinks your projector supports are not, in fact, supported by it at all, as was the case with my setup.The fix for showing the extended list of possible resolutions in Mavericks is undocumented, so far as I can find, but incredibly easy:

In the Displays preference pane, hold down the option key and click the “Scaled” radio button. This will toggle on and off additional resolutions for the device (including more scaled resolutions for the built-in display in MacBooks).

I’m not aware of any radio button ever having worked that way before, so it’s easy to miss.

If your external display isn’t showing an image at all because the OS got its “native” resolution wrong, you will of course have to click the “Gather Windows” button at the bottom of the preference pane to bring the window for the blanked-out display over to the working one, where you can then option-click it and select a good resolution.

Bring back “Save As”
~ David Leon Leazenby. “Mavericks 101.”
“Bring back “Save As” by Holding the Option key when in the File menu. Doing this reveals many other alternative options including this one, like the “Library” folder under the “Go” menu, which is usually hidden.”

Power button changes in Mavericks
Apple changed the behavior of the Power button in 10.9 Mavericks.

Press the button once, and it puts your display to sleep. Press and hold it for a second or two, and the Shutdown / Restart / Sleep dialog appears. Press and hold it for even longer, and your Mac gets completely powered off.

Apple Logo on keyboard
~ David Leon Leazenby. “Mavericks 101.”
Shift + Option + K


See other menu options
~ David Leon Leazenby. “Mavericks 101.”
“If you open any menu that run along the top of the screen, pressing and holding any of Shift, Option, Command or Ctrl (or any combination of these) will show what other options are available. Often this is a way of uncovering useful program features.”

Trimming Apple Mail to prevent iCloud storage
So, as a paid user of MobileMe, Apple provided you with 20 GB of iCloud storage. Suddenly, in October ’13, Apple removed 15 GB of that, and you’re getting messages from Apple that your iCloud storage is getting full, or even the dreaded message, “Your iCloud storage is full… You can no longer send or receive messages with your iCloud email address…” Apple is strongly encouraging you to buy more storage. Do you have any other options?

As Apple suggests, go to System Preferences > iCloud > Manage > Mail. At that point, Apple recommends, “To free up storage used by Mail, erase messages in the Junk and Trash folders.”

That’s a good start, but that’s not nearly enough. If that shows that Mail really is the culprit in hogging your iCloud storage, try deleting the attachments from your received and sent mail! That can reduce your iCloud storage tremendously. (That alone cut mine down from about 4.8 GB to 1.2 GB).

To find your mail with attachments, in Apple Mail, you can go to View > Sort by Attachments. Make certain the files are shown in descending size, so you can easily find your mail with attachments. Alternatively, you can create a Smart Mailbox by going to Mailbox > New Smart Mailbox. Name your Smart Mailbox “Has Attachments” and set the condition to “Contains Attachments.” Select “Include messages from Sent” but deselect “Include messages from Trash.”

Once you’ve found your mail with attachments, save any attachments that you want to keep (one way to do is is to go to File > Save Attachments). After you’ve saved any desired attachments, select the messages with attachments, and go to Message > Remove Attachments. If you want, delete those messages too. You may have cleared gigabytes of iCloud storage.


Betty’s Bookmarks, December, 2013
Erase yourself from the Internet – read all about it!
This isn’t for everyone – but someone gutsy out there may appreciate this article. Take a look!
Here’s a Mavericks dictation feature you may not know about. Submitted by Mary Nesset (SMUG & MIAMUG).
iCloud can help manage passwords if you’re using the latest versions of OS X iOS. Learn about the capabilities here.
Have you every wondered where some of the biggest names (Bluetooth, Apple, etc) in tech come from. Read some interesting history here. Submitted by Mary Nesset (SMUG & MIAMUG).
Interesting article regarding what’s affecting your WiFi speed.
Here’s how you can use your phone as a Wi-Fi Hotspot. That is, if you have the cellular plan that offers you that internet connection. Find out from your provider.
Learn how to save time and data usage by not loading email images in iOS