Mary’s X Files, July 2019

Flash Mac Notifications

~iCreate Magazine

If audible alerts are often missed on your Mac you can go to System Preferences>Accessibility>Audio and enable ‘Flash the screen when an alert sound occurs’. The subtle screen flash when a new notification comes in will make sure that important notifications are never missed.

A Trackpad Hack on iOS

~iCreate Magazine

You may be aware of this feature, but if not, it will completely change how you use your iPhone. Hold down on the spacebar of your keyboard in any app that supports written input and a virtual trackpad will appear for you to navigate to a particular point. It is much easier to use if dexterity is more difficult for you.

Make an Apple logo () on a Mac

~iCreate Magazine

You may not think that creating an Apple logo is a big deal, but there are many times when it could come in handy and make messages and emails more personal. Simply hit Option+ Shift+K and a sweet looking Apple logo will be input.

Hack Fast Charging on iPhone

~iCreate Magazine

When your battery is low and you need to go out, every minute is crucial to get enough charge for your trip. Go to the Control Center and hit the Airplane Mode icon before you charge to speed up the process. It really does make a difference.

Where Have you Been?

~iCreate Magazine

When browsing using Safari, tap and hold the back icon at the bottom of the screen (on iPhone) or at the top of the screen (on Mac) to see all of your recent history. This will bring up a list of websites and you can tap any one of these if you want to jump straight back to it. A brilliant solution to an annoying problem.

I’m At…

~iCreate Magazine

In Messages on iOS, you can type ‘I’m at’  (+ spacebar) and you will see an option for ‘Current Location’ appear. Tap this and a map showing your current location will immediately be sent to the other party. It’s a simple way to let someone know where you are at this exact moment.

Using mailboxes on a Mac in the ‘Mail’ App

~iCreate Magazine

How to keep your emails organized — if you generally receive stacks of emails every day, then staying organized and finding the ones that you need to respond to quickly and easily can be a nightmare. But by creating a new mailbox within Mail, you can store and recall emails easily.

1. Create a New Mailbox

Mailboxes are another name for folders and are best used to store, for example, receipts or newsletters. To create one, go to Mailbox>New Mailbox or right-click in the Mailboxes sidebar.

2. Select a Location

Your new mailbox can either be located on your Mac (meaning it can’t be accessed from other devices or through a web browser) or within your Mail account. We would certainly recommend the latter.

3. Name and save

Finally, give your new mailbox a logical and memorable name that best describes its contents. Keep it short so it isn’t cut off when displayed in the sidebar. Click ‘OK’ to create the mailbox.

Betty’s Bookmarks, July 2019
Brush up on your Pages skills. You’ll find help here for using Pages on your Mac and on iOS devices.

Here’s an iOS Pages tutorial for you by David A. Cox.
Brush up on your Numbers skills. You’ll find help her for using Numbers on your Mac and on iOS devices.

Here’s a Mac Numbers tutorial for you by David A. Cox.
You haven’t tried Keynote yet? Begin here and you’ll probably be hooked.

Here’s a Keynote tutorial (sorry it’s dated). 
Another Keynote tutorial and a bit newer.
This is a short tutorial on Malwarebytes. That app has been discussed and recommended at SMUG and MIAMUG meetings. 

Mary’s X Files, June 2019

Turn Your iPhone into a Magnifier
~iCreate Magazine
Have you ever squinted while trying to view some small print on a page or wondered what that tiny mark on the carpet could be? Unless you have very good eyesight or a magnifying glass to hand, you’re likely to struggle, but, with a few taps in the Settings app of your iPhone, help is at hand.

That’s because, tucked away within the Accessibility settings, iOS has a hidden magnifying feature which makes use of your device’s camera. While it was designed primarily for people who have problems with their vision, it can certainly be useful for everybody at one time or another. Even better, it comes with a host of features that let you shine a light on the object you’re magnifying, temporarily freeze what you’re looking at and even alter the colors. What’s more, once you’ve activated it, it can be at your service within seconds.

1. Launch Settings
The Magnifier option must be turned on within the settings before you can use it. You will find the option in the Settings app by navigating to General>Accessibility.

2. Select Magnifier
Under the section marked Vision, you will find an option called Magnifier which will be turned off by default. Simply tap and you’ll be taken to a page with slider buttons.

3. Turn options on
Ensure the slider next to Magnifier is green by sliding your finger on it and then decide if you also want the feature to adjust the brightness and contrast automatically.

4. Activate the Magnifier
Add Magnifier to Control Center for easy access. Now, when you’re looking at something which you’d like to enlarge – perhaps words in a newspaper – select the Magnifier icon in the Control Panel.

5. Use the slider
You’ll see a slider at the bottom of the screen. Moving it left and right will allow you to zoom in and out while tapping the padlock will allow you to lock the focus.

Reading QR codes on iPhone
~Essential Apple User Magazine
1. You can read a QR code with the Camera app. A QR code is a machine-readable pattern made up of black and white squares that typically opens a URL. To scan one, hover the camera over the code.

2. There’s no need to press the shutter button. This process is easier in iOS 12 as Apple has added a frame around the code, making it easier to scan. When you get a notification, tap it to activate the QR code.

Tips for Using Apple Pencil
~Essential Apple User Magazine
1. Trace Paper
You might not have thought about it but it’s entirely possible to trace through a sheet of paper and onto the iPad Pro screen; as long as you push down firmly, you can draw through the paper and onto the screen. It’s best to use reasonably thin paper and not card.

2. Annotate in Mail
It’s also possible to draw directly onto attachments (images and PDF documents) in Mail using the Apple Pencil. Tap on an attachment and choose Markup. Now you can draw directly onto the attachment using the Markup tools.

3. Signatures
Another great trick in Markup is to add your signature to documents. Tap an attachment in Mail and select Markup. Then tap the Signature icon. Tap Add or Remove Signature and sketch your signature with the Apple Pencil; you can then add it to PDF documents in Mail.

4. It’s possible to use Apple Pencil with the latest releases of Apple’s iWork productivity suite, that is, the Pages, Numbers and Keynote apps. With the Apple Pencil, you can quickly add drawings and sketches to your word processor documents, spreadsheets and presentations.

Find document location on a Mac
~MacFormat Magazine
Put the pointer over a document’s name in its window’s title bar. Click the arrow that appears and you’ll see the document’s location displayed in the Where pop-up menu; select an alternative location from that menu to move the doc.

Free up Space on Your Mac
~MacFormat Magazine
If your Mac’s getting full, choose > About This Mac > Storage > Manage. In the window that appears, you’ll see macOS’s recommendations for ways you can recover space. Do back up important content to an external drive first, though.

Take an app full-screen on Mac
~MacFormat Magazine
Assuming an app supports full- screen mode, you can make one of its windows take over the display. Hit the green button on the window’s upper, left corner.

Betty’s Bookmarks, June 2019
Here you’ll find some basic instructions for using Text Edit. Text Edit comes with your Mac’s system. Text Edit is freee.Text Edit is a useful tool for so many reasons.
Waze is amazing! What is it? Watch this tutorial and you’ll see it’s a must for you and your traveling pleasure. If you already use Waze this tutorial may answer some questions you’ve been pondering.
Leo Laporte (aka The Tech Guy) has been around for years. If you’re not familiar with his podcast network, take a look and enjoy the training and information that Leo’s numerous podcasts make available for your learning pleasure.

Your Mac has built in macOS dictation. Okay, who has played around with macOS dictation. Not me! This Dictation Cheat Sheet is available for download. Pass this on. Individuals unable to use a computer because of physical disabilities wouldbene t immensely by using dictation.
Here’s a place to spend some time in your spare time. Gary Rosenzweig is the host. Use his YouTube Channel to learn from his huge array of short videos.
Go to this site and take a look at the podcasts here. These photography podcasts are guaranteed to provide you with much much information. Subscribe in iTunes or your favorite podcast app or listen on the website
This can’t be emphasized enough! BACK UP! This is a very comprehensive article that tells you why and how. Your job is – do it!
Last but not least – take care of yourself. Use the Health app which consolidates data from your iPhone, your watch and even 3rd party apps. Learn more about it here while you watch the videos.

Mary’s X Files, May 2019

Create Smart Albums in Photos on Mac
~iCreate Magazine

The Photos app has some brilliant features that enable you to organise the photographs you take on your iPhone or digital camera into albums. For example, there are Smart Albums that automatically update as you add new images to Photos. They enable you to create rules that define the photos that are included, such as selfies, portraits, date taken, slo-mo and more. The Photos app has built-in AI that enables it to recognise scenes and objects in photos without you having to add tags or categorise them. It can find all photos of buildings, animals, lakes, boats, all pictures with clouds, all sports photos and more. Use the AI to find photos then turn them into albums.

1. Get smart – Although photo albums can be created manually, it can be a lot of work adding images. Smart Albums are automatic. Go to the ‘File’ menu and select ‘New Smart Album’.

2. Create a rule – Enter a name for the Smart Album and then look at the rule below. It needs modifying, so click the first item and select the condition to be met for photos to be included.

3. Configure the conditions – There are three or four conditions to configure.

4. View your album – After creating the rule, the Smart Album is added to the sidebar. Select it to view the photos it contains. Ctrl+click it to display a menu and select ‘Edit Smart Album’.

5. Add more conditions – If there are photos in the Smart Album that do not belong, click the ‘+’ icon to the right of the condition and add more. For example, select ‘Photo’, ‘is not’, and ‘Panorama’.

6. Use smart search – Photos has built-in AI, object and scene recognition, which is great for creating photo albums. Click in the search box and type a word, then select a suggested category.

Control Startup Sounds
~iCreate Magazine
Does your Mac have a startup sound? Old ones do, so press F10 to mute the sound before powering off if you want to enable a silent start next time. Modern Macs start silently anyway, but if you miss the old startup sound, some people have found that entering ‘sudo nvram BootAudio=%01’ into Terminal works and ‘%00’ stops it.

Tweak the Menu Bar on Mac
~iCreate Magazine
You can move menu bar icons by holding down the Cmd key, hovering over one and then dragging it to a new position. You can also remove or add system icons by going to their respective preference panels in System Preferences and ticking or unticking the boxes at the bottom.

Say it Right for Siri
~iCreate Magazine
If Siri has trouble pronouncing certain names correctly then you can rectify this by saying, “Learn how to pronounce [contact name]”. Siri will then provide a selection of different pronunciations (that you can listen to by clicking the Play button) and you just have to pick the one that sounds the closest.

Search Notes with Siri
~iCreate Magazine
If you, like us, keep pages and pages of random notes then you can task Siri with finding a particular note – as long as you know one or two keywords. Say something like, “Find my note containing [keyword],” and Siri will launch your Notes app and provide an array of possible matches.

Send Messages using Siri
~iCreate Magazine
As the Messages app is universal between Mac and iOS, you can compose and send messages using just your voice. Start by saying, “Send message to [insert name],” and when Siri asks what you want to say, dictate the text. You will then be prompted to save the message or cancel it. You may have to verify the phone number if you have multiple entries for the same person in Contacts.

Put a Stop to Scam Calls
~iCreate Magazine

So your iPhone rings and it’s a number you don’t recognise. You answer it, there’s a slight pause and the caller claims to be from Microsoft asking about an issue it reckons you have with Windows. Notwithstanding the fact that you use macOS, you just know it’s a scam so you hang up and curse the wasted time. But is there a way to stop these guys from calling in the first place? Indeed there is: by only allowing pre-verified contacts or anyone persistently calling within three minutes to get through to you.
The trick makes use of Do Not Disturb and it’s entirely free. It’s particularly useful if you’re being bombarded by scam calls but it does mean you’ll need to add people you want to let call to your contacts list. Combine it with blocking, however, and you’ll finally get some peace.

1. Pull the plug – If you find you’re getting too many spam calls, then you can take drastic action and pull the plug on anyone except your contacts. Open Settings and tap ‘Do Not Disturb’.

2. Switch it on – At the top of the screen, you’ll see a switch next to Do Not Disturb. Make sure that this is switched on by toggling it to green.

3. Filter callers – When Do Not Disturb is activated, you can still allow some people to call you. To select a group of people you wish to let through, start by tapping ‘All Calls From’.

Betty’s Bookmarks, May 2019

Both SMUG and MIAMUG members have been donating used and outdated technology equipment and books and magazines etc. to Kenya. Here I hope you’ll enjoy reading of the significant and impactful 30-year history of Delta College, Jack Crowell and Rift Valley Institute of Science and Technology (RVIST).

Apple Watch users! Learn how to use Emergency SOS on your Apple Watch. All I can say is that it works!

Keylogger? They secretly record what you see, say and do on your computer. Cybercriminals use them and you should understand them and avoid them. This is the site. Their protection has been discussed and recommended at meetings. Take a look Malwarebytes FREE for your Macs.

The Apple Card – recently announced by Apple. Revolutionary YES! Read about it here and be ready when it arrives in the summer. I’m looking forward to it and you will too!

Both of these sites are about Photos, iCloud, storage, backup, etc. Read both of them in order as the second provides a solution not evident when the first article was posted. Interesting stuff and definitely useful if you find yourself not confident that keeping the only copy of your precious photo library in the Cloud meets your safety standards.

Now this is a tip that’s worth much more than the paper it’s written on. Find out how to use your phone as a magnifying glass. Try it and you’ll use it many times for many reasons.

Aging slows us down and so does an aging iPad. Here are some quick tips to speed up that iPad. Look for Next Up on the page and navigate through all 6 tips. It’s a bit confusing but it works.

Ideally, it’s a good idea to have more than one email account. Adding an account to use for newsletters, online purchases, etc. is a good idea. Keep your personal email address for corresponding with your relatives and friends. It’s easy – just do it.

Mary’s X Files, April 2019

Create Unbreakable Passwords
~iCreate Magazine
Every Mac has a brilliant password-generator built in, and it’s called Keychain Access. This is stored in a folder called Utilities in your Applications folder and you can find it with a simple Spotlight search. Locate it and then open it.

1. Save passwords – Whenever you open a new account, be it in an app or website, a strong password will be automatically generated for you and, if used, automatically stored to your Keychain and then filled in automatically when needed.

2. View passwords – You can view your stored passwords in Keychain Access. Select ‘Passwords’ as the featured Category and then double- click on a password-protected item. Now click ‘Show password’, sign in, and then it will be shown.

3. Create passwords – You can click on the ‘+’ icon to create new Keychain items. Fill in the item name (or URL), account name and click on the key icon. This will help you generate a strong password to help protect the account.

Top Five Password Tips
~iCreate Magazine

1. Try to use at least 12 characters in the password so that anyone trying to crack it will need to spend a long time working through the options.

2. Mix and match letters, numbers and symbols. Come up with a memorable sentence that contains both and turn it into a mnemonic to help you remember it.

3. Try to avoid using actual dictionary words. It’s far more secure to go for random letters or a mixture of several random words.

4. Don’t just tack a number one numeral on to the end of your usual password because this is incredibly common. Slip numbers into the middle instead.

5. Mix up your passwords. We know it’s difficult but try and have a different one for each account you use to prevent a hacker from being able to access everything.

New Advertising Options in Mojave
~iCreate Magazine

Your Mac’s Privacy options have been enhanced by macOS Mojave because we now have the Advertising section added to the list in System Preferences > Security&Privacy > Privacy.

Click on this to opt out of receiving ads specifically targeted to your Mac habits. Click ‘Reset Advertising Identifier’ to clear information stored on you or ‘View Ad Information’ to see the info.

Manage Cookies
~iCreate Magazine

Whenever we visit an online site, it’ll leave a cookie on your Mac that checks to see if we have visited that site before and possibly tailor the content accordingly. You have full freedom over what sites can and can’t leave cookies and you can manage this by going to Safari>Preferences>Privacy and clicking ‘Manage Website Data’. Highlight and click ‘Remove’ to delete specific cookies.

Use a VPN
~iCreate Magazine

If you use your MacBook to access public Wi-Fi networks then it is a very good idea to use a Virtual Private Network (VPN) to encrypt all of the data transferred across the network and route it to an end point operated by your VPN provider. Research online for a reliable VPN provider and then, to set it up on your Mac, go to System Preferences>Network, click ‘+’, select ‘VPN’ as the interface and enter the provider details.

Betty’s Bookmarks, April 2019
Your knowledge of phishing gives you POWER! Read this informative article and keep learning and stay ahead of ‘phishers’.
Here’s a beginner’s guide to cutting the cord. See if you’re up to it.
See if at least one of these iPhone tricks will be useful for you.
Learn here how to use the Screen time feature in iOS 12. Submitted by Dale Stephan (MIAMUG).
Thinking of moving your Photos library off your computer’s hard drive? This link will help you make the move to an external hard drive.
Siri tricks for your Apple Watch. Get them here.
Apple Watch Heart Study results from Apple and Stanford Medicine are here. Interesting information.
Get maximum cybersecurity with minimum effort. Read about how to do it here.

Betty’s Bookmarks, March 2019
Here’s something for you to do when it’s too cold to step outside! This is a user’s guide for you to learn and review
macOS Mojave. Click on Table of Contents and go for it.
Here’s something for Apple Watch owners or those of you who want to own an Apple Watch. The honeycomb app grid can be changed to a list view. Here’s how to do it!
Work on learning more about the iPhone’s Contacts App. Find some good tips here. Submitted by Dale Stephan (MIAMUG).
This is an outstanding YouTube video that you will enjoy as you brush up on MacOS Finder. If you don’t learn something we’ll know you didn’t watch the video. Submitted by David Morgan (MIAMUG).
So while we’re in the mood for learning – watch this YouTube video on MacOS Mojave. Sponsored by CleanMyMac not to be confused with MacKeeper, which is dangerous software.
Are you experiencing some strange errors in Safari? Read this article – it may help solve your problems.
Here’s a podcast from Mac Power Users that you may enjoy. The topic is Menu Bars, Docks and also Startup Apps. They discuss some really good apps. Click on the Feb 24 2019 podcast. You may also reach the podcast here:
There was so much interest in the Apple Watch at our recent MacCamp. Learn about it here and if you decide to buy I’m sure you won’t be disappointed. The future of TeleHealth certainly includes the Apple Watch.

Mary’s X Files, March 2019

Tidy up your Files on macOS
~MacFormat Magazine
If you use your desktop as a dumping ground for files, you may often end up looking at a hideous mess – and standard view options in Finder can only do so much. But with masOS Mojave, you can wrench order from chaos by using Desktop Stacks. Command-click on the desktop and choose “Use Stacks”.

Stacks automatically sort whatever’s on your desktop by kind, date or tag. Also, you can scrub through items, or click a stack to see what’s lurking within. Zero-effort tidying!

Selling your Old iOS Device
~MacFormat Magazine
When you’re selling an old iOS device, keeping things tidy is of paramount importance. If you plan to use the data on a new device, back it up first. (Ideally, restore it to the new device before you ship the old one, just in case.) Then, in “Settings” on the device you’re selling, tap your name and sign out of iCloud. Then, in “General>Reset”, select “Reset All Settings”. Once the device has erased everything and reset, shut it down in the usual manner, and remove the SIM. Note that if you forget to remove a device from iCloud, you can do so later in Safari for Mac at

Top Tips for Backup Success on macOS
~MacFormat Magazine
1. Make sure you have at least two backup copies of every piece of data you consider important.
2. Periodically verify that your backups are in working order.
3. Automate backups, whatever system you’re using. Only manually triggering them is a good way to forget and end up with no fallback.

1. Remove apps and system files, unless you definitely won’t ever need to reinstall your whole system and apps.
2. Carve a drive in two for multiple backup/cloning systems (like Time Machine and SuperDuper). Use a separate drive for each one.

How to Retain Siri Results in macOS
~MacFormat Magazine
1. Wake up Siri: Siri is a useful tool on macOS, but can be a little transient. Keeping a log of what’s been said is actually pretty easy though. Start by opening up Siri, either from the dock, the menu bar, or pressing “Command+Spacebar”.

2. Ask a Question: Siri’s range of knowledge – as long as you have an internet connection, of course – is pretty broad. Ask a question and you’ll get a brief summary. Ask for the result to be read out, or for more information, and you’ll get it.

3. Keep the Result Around: Siri’s displayed results each come with a small + icon in the top-right corner. Clck this and they’ll be pinned to Notification Center’s “Today” view, where they’ll stay until you click the “X” to close them – great for watching sports fixtures.

Prioritise Networks on MacOS
When the Mac is started the Wi-Fi is enabled and it begins searching for networks. There are often several, such as yours and all your neighbors’. Which should it connect to? The strongest? That may not be the one you want.

It actually connects in the order in
which networks are listed in System> Preferences>Network>Advanced>Wi-Fi.

Stop Distractions on MacOS
Pop-up notifications can be distracting when you are working. Some notifications require a click to dismiss. Enable “Do Not Disturb” from dawn till dusk to stop distractions. Go to System Preferences>Notifications and set the DND option.

Always Show Scrollbars on macOS
Scrollbars in windows and apps should be easy to use, but somehow macOS has turned them into a game of hide-and-seek. If you find them awkward to use then head to System Preferences>General and select the ‘Always’ option under ‘Show Scrollbars’.